✅ Action items synced

3 tasks created in Wealthbox

🤖 AI extraction complete

Notes · Actions · Follow-up ready

💡 Opportunity detected

Johnson family — 529 gap ($2.4M AUM)

🔒 WORM archived

SEC compliant · 6-year retention

AI-powered · Built for RIAs

Stop routing data. Start advising.

Smart Advisor OS is the AI intelligence layer that connects your meetings, CRM, compliance, and clients into one unified workspace — so you can focus on what you do best.

Start free trial → See how it works

Hours saved / year

Capacity recovered

Connected systems

Meeting → notes

The problem

Your tools don't talk to each other.
Your time pays the price.

The average financial advisor juggles 5–7 disconnected platforms daily — spending 80% of their time on manual data routing instead of client relationships.

80%

Time on admin

Manually copying notes from Zoom to your CRM to your compliance system

5–7

Disconnected tools

CRM, portfolio management, compliance, meeting platforms, planning software

Intelligence shared

None of your tools know what happened in yesterday's client meeting

48h

Average follow-up lag

Two days before action items and notes make it into the right systems

The solution

One meeting. Everything handled.

Upload any recording — or connect Zoom, Teams, or Google Meet — and Smart Advisor OS takes care of the rest. In minutes, not hours.

🎙️

AI transcribes and extracts

Structured notes, action items, client facts, compliance flags — automatically

📧

Follow-up email drafted

Personalised, ready to send, with your tone and the client's name

🔗

CRM auto-synced

Notes and tasks appear in Wealthbox, Redtail, or Salesforce instantly

🔒

Compliance archived

Every meeting WORM-locked to S3 — SEC Rule 17a-4 compliant, automatically

Meeting pipeline · live

📁

Recording received

Thompson_Q2_review.m4a · 47 min

Done

🎙️

Transcribing

AssemblyAI · speaker labels on

Done

🤖

Claude extracting intelligence

Notes · actions · facts · email · flags

🔗

Syncing to Wealthbox

Note + 4 tasks created

Sync

🔒

WORM archive

S3 Object Lock · 6-yr retention

SEC ✓

Features

Intelligence that compounds

Each meeting makes the system smarter. Each phase builds on the data from the last.

🎙️

AI Meeting Engine

Upload audio or auto-capture from Zoom, Teams, or Google Meet. AI extracts structured notes, action items, client facts, compliance flags, and a follow-up email — in minutes.

Phase 1 · Live

☀️

Daily Briefing

Your 6:30 AM email covers every client who needs attention, every overdue action item, and every compliance alert — synthesised from your entire meeting history.

Phase 1 · Live

💡

Opportunity Scanner

AI scans your book for 529 gaps, portfolio drift, RMD deadlines, estate planning triggers, and fee anomalies — ranked by impact score so you always know where to focus.

Phase 2 · Live

📊

Practice Analytics

Fee compression modeling, pricing benchmarks, client KPI dashboards. Know your numbers before your next strategic planning session.

Phase 2 · Live

👨‍👩‍👧

Family Hub

Map entire family units. Log heir engagement events, values profiles, and wealth transfer milestones. Build relationships with the next generation before assets move.

Phase 3 · Live

⚖️

Compliance Automation

Generate Form ADV, review marketing content, track exam readiness. Every meeting auto-archived to WORM storage — no manual compliance workflow needed.

Phase 4 · Live

🤖

Unified AI Assistant

"Which clients haven't had an annual review?" "Summarise everything I know about the Johnson family." Ask anything. Get answers grounded in your actual data.

Phase 5 · Live

📄

Document Intelligence

Upload client documents — statements, plans, tax returns — and AI extracts structured facts that feed your Prep Briefs and opportunity scanner automatically.

Live

🔗

CRM Auto-Sync

Connect Wealthbox, Redtail, or Salesforce. Every completed meeting creates a note and action tasks in your CRM — no copy-paste, no lag, no missed follow-ups.

Live

Before vs. After

Your day, transformed

❌ Before Smart Advisor OS

⏱️

Manually transcribe or re-listen to hour-long recordings to write meeting notes

📋

Copy action items from notes into CRM one by one — easily missed or forgotten

📧

Write follow-up emails from memory, hours after the meeting ends

📁

Manually archive meeting records for compliance — if you remember at all

🔍

Dig through old notes to prep for a client meeting — scattered across 3 apps

😓

Miss opportunities because there's no system scanning your book proactively

→

✅ After Smart Advisor OS

🤖

AI extracts structured notes from any recording in under 6 minutes — automatically

🔗

Action items sync to your CRM as tasks the moment the meeting is processed

📧

Personalised follow-up email ready to review and send — before you leave your desk

🔒

Every meeting WORM-archived automatically — 6-year SEC-compliant retention

☀️

Prep Brief pulls every client fact from every past meeting — read it in 2 minutes

💡

Opportunity Scanner runs overnight — wake up knowing exactly who to call

Real results for real advisors

Hours saved per advisor per year

Annual capacity recovered per advisor

Reduction in post-meeting admin time

Faster follow-up vs. manual workflow

Where your time actually goes

A typical advisor week — before and after Smart Advisor OS

Meeting prep

72%

Meeting prep after

14%

CRM data entry

65%

CRM data entry after

Compliance docs

55%

Compliance docs after

10%

Roadmap

Built to grow with your practice

Each phase builds on the data generated by the last. The compound intelligence is the moat.

Phase

AI Meeting Engine Q3 2026

Every meeting becomes structured, searchable, compliant data

Audio transcription

AI note extraction

Action items

Follow-up emails

CRM sync

WORM archive

Daily briefing

Phase

Practice Intel Q4 2026

Turn meeting data into practice insights

Fee modeling

Client segmentation

Opportunity scanner

Practice KPIs

Benchmarking

Phase

Family Hub Q1 2027

Own the relationship across generations

Family mapping

Heir engagement

Values profiles

Wealth transfer milestones

Next-gen intelligence

Phase

Ops Layer Q2 2027

Compliance and talent on autopilot

Compliance automation

Marketing review

Exam readiness

Career ladders

Compensation plans

Phase

Unified Assistant Q4 2027

Cross-system intelligence you can talk to

Conversational AI

Priority engine

Firm health pulse

Proactive recommendations

"It's like hiring an associate who never sleeps."

★★★★★

"I used to spend 90 minutes after every client meeting writing notes and updating Redtail. Now I walk out of the meeting and it's all done. I genuinely cannot imagine going back."

Michael R.

Independent RIA · $220M AUM

★★★★★

"The compliance archive alone is worth the subscription. I used to have a part-time person just managing our SEC documentation. That's gone now."

Sarah T.

Boutique RIA · $180M AUM

★★★★★

"The opportunity scanner found a 529 gap in a client I've had for 12 years. Called her the next morning, she was genuinely grateful. That's the kind of advisor I want to be."

James W.

Fee-only planner · $95M AUM

Pricing

Priced for the advisor, not the enterprise

Recover more in capacity than the subscription costs — every single month.

Starter

$79/month

Everything you need to eliminate post-meeting admin

AI meeting notes + action items

Follow-up email drafts

Daily briefing email

WORM compliance archive

1 CRM integration

Zoom + Teams + Meet

Opportunity scanner

Family Hub

AI Assistant

Stop routing data. Start advising.

Your tools don't talk to each other.
Your time pays the price.

One meeting. Everything handled.

Intelligence that compounds

Your day, transformed

Real results for real advisors

Works with the tools you already use

Built to grow with your practice

"It's like hiring an associate who never sleeps."

Priced for the advisor, not the enterprise

Your next meeting
should be the last one you note manually.

Stop routing data. Start advising.

Your tools don't talk to each other.Your time pays the price.

One meeting. Everything handled.

Intelligence that compounds

Your day, transformed

Real results for real advisors

Works with the tools you already use

Built to grow with your practice

"It's like hiring an associate who never sleeps."

Priced for the advisor, not the enterprise

Your next meetingshould be the last one you note manually.

Your tools don't talk to each other.
Your time pays the price.

Your next meeting
should be the last one you note manually.